Birth and Death Certificates

BIRTH REGISTRATION

Services offered:-
  • Initial birth certificates
  • Duplicate birth certificates
  • Death certificates
  • Duplicate death certificates
  • External birth certificates
  • Non-Citizen birth certificates
  • Abridged birth certificates
  • Authentications
  • Repatriation/Expatriation of bodies
  • Adoption registration
  • Refugee birth registrations
  • Correction of errors
  • Re-registrations
  • Issuance of addendums
  • Amendment of records
  • Burial orders
Requirements
  1. Initial birth registration
Birth registrations can be done for children born in or out of a medical institution.
  1. Children born in hospital
Where parents are legally married, and were married before the child was born the following documents are required:-
  • Mother’s and father’s national identity documents.
  • Birth confirmation record from the hospital or clinic.
  • Marriage certificate.
  • Only one of the parents can register the child but must bring the national identity document of the other spouse.
  • Where one or both parents are deceased relevant death certificates are required. Surviving spouse or relatives can register the child as the case may be.
Where parents are not legally married the following documents are required:
  • Mother’s and father’s identity documents.
  • A birth confirmation record from hospital or clinic.
  • Both parents must be present to sign a declaration of paternity.
  • Where one or both parents are deceased relevant death certificates are required.
  • Surviving spouse or relatives can register the child, as the case may be. The surviving spouse should sign the declaration of paternity.
  • Single mothers are free to register their children under their maiden name, if the biological father refuses to acknowledge paternity or his whereabouts are unknown.
  • Single fathers are also free to register if the biological mother cannot be found or is not cooperating in the registration of a child.
(ii)      Children born out of hospitals
 
Where parents are legally married, the following documents are required:-
  • Mother’s and father’s national identity documents.
  • A marriage certificate.
  • One witness with a national identity document, preferably a midwife.
  • Either parent can register the child but must bring national identity document of the other spouse.
  • Where one or both parents are deceased relevant death certificates are required. Surviving spouse or relatives can register the child, as the case may be.
Where the parents are not legally married, the following documents are required:-
  • Mother’s and father’s national identity documents.
  • One witness with a national identity document, preferably a midwife. In the case of a child born on a farm, a witness or a letter (declaration form supplied by the office) from the farmer.
  • Both parents must be present to sign a declaration of paternity
  • Where one or both parents are deceased relevant death certificates are required. Surviving spouse or relatives can register the child as the case may be. The surviving spouse should sign the declaration of paternity.
  • Single mothers are free to register their children under their maiden name, if the biological father refuses to acknowledge paternity or his whereabouts are unknown.
  • Single fathers are also free to register if the biological mother cannot be found or is not cooperating in the registration of a child.
  1. Self-Registration
Self registrations are exceptional cases and are determined by the District Registrar and confirmed by the Provincial Registrar. This is in respect of adults whose parents are both deceased.
 
Requirements
  • National identity document of the applicant.
  • National identity document of a close relative.
  • Death certificates of parents.
  • Letter from the employer, if employed.
  1. Issuance of duplicate full birth certificates
Requirements
  • Applicant’s birth entry number.
  • Applicant’s identity document.
  1. External birth registrations
     Issued to persons born out of Zimbabwe to Zimbabwean citizens other than by descent.
 
Requirements
  • Both parents to provide Zimbabwean passports and their Zimbabwe identity document.
  • Marriage certificate (if not married both parents must acknowledge paternity).
  • Foreign birth certificates
  1. Non-citizen birth registrations
   These are birth certificates issued to children of foreign nationals (visitors and
     expatriates).
 
Requirements
  • Foreign passports for both parents.
  • Marriage certificate (if not married both parents must acknowledge paternity) if the marriage certificate is in a foreign language, it must be accompanied by an official translation.
  1. Adoptions
Requirements
  • Child’s birth certificates.
  • Seven copies of the order of adoption.
  1. Correction of errors
     Requirements
  • Documentary evidence e.g. school certificates or hospital birth records must be produced to substantiate the correction.
  1. Change of surnames
Requirements
  • Notarial deed
  • Publication evidence
  1. Change of first names
Requirements
  • Documentary evidence should be produced to substantiate any changes to be made.
  1. Legitimation
Requirements
  • Affidavit from the mother consenting that the child assumes the father’s surname and stating the name of the father of the child.
  • Affidavit from the father confirming that he is the father of the child and he now wants the child to assume his surname.
  • If either parent is deceased an affidavit from a close relative of the deceased must call at the office with an identity document.
  • Both parents to present themselves at the office with affidavits.
  1. Authentications
Requirements
  • Applicant’s birth certificate
  • National identity document

BIRTH REGISTRATIONS FEES

Fees are as prescribed in Statutory Instrument 138 of 2009
  1. Initial birth registration
  • For children 6 years and below               -          Free
  • For children above 6 years (Initial)          -          $2.00

   Self-Registration                                     -          $2.00

  1. Issuance of duplicate full birth certificates
  • Non-urgent                                           -        $ 5.00
  • Urgent                                                  -        $10.00
  1. External birth registrations

   For children 6 years and below                      -        Free   

   For children above 6 years (Initial)                 -        $2.00

  1. Non-citizen birth registrations
  • Initial                                                    -         $10.00
  • Duplicate                                               -         $25.00
  1. Adoptions                                          -         $2.00                                               
  1. Correction of errors
  • Non-urgent                                           -         $7.00
  • Urgent                                                  -        $12.00
  1. Change of surnames
  • Non-urgent                                          -        $105.00
  • Urgent                                                 -        $110.00  
  1. Change of first names
  • Normal                                                 -        $7.00
  • Urgent                                                 -        $12.00
  1. Re-registration                                   -        $50.00

  2. 10. Authentications                            -        $50.00
 
DEATH REGISTRATION
  1. Burial Order
This is the first process of registering a death certificate.
  1. Burial order for a person who has died in a health institution after 24 hours.
A family representative or authorized undertaker should produce the following documents:-
  • National identity document or valid passport of a close relative
  • Deceased’s national identity document, valid passport or child health card if the deceased is a minor without birth certificate.
  • Notice of death forms (BD11 forms) completed by the health information assistants or clerks.
  • Medical certificate confirming cause of death (BD12 form). If a person dies in a private medical institution, form BD12 should be completed by a medical doctor.

    b. Burial order for a person who has died at home or in a health institution before 24 hours.
 
 
A family representative or authorized undertaker should produce the following documents:-
  • National identity document or valid passport of a close relative
  • Deceased’s national identity document, valid passport or child health card if the deceased is a minor without birth certificate.
  • Notice of death forms (BD11 forms) completed by Police Officers.
  • Form 231 (application for post mortem report).

  1. Death certificate registration
Death certificates are issued in terms of the Birth and Deaths registration act (Chapter 5.02) as read together with the Burial and Cremation Act (Chapter 5.03)
 
(a) Registration of death that occurred in hospital.
 
Requirements
  • Deceased person’s national identity document.
  • Death registration form (BD11 form) duly completed by the hospital or by any other prescribed informant.
  • A police application for post mortem examination (form 231) duly completed by a pathologist where applicable.
  • A medical certificate of cause of death (form BD12) issued by the doctor who last attended the deceased.
  • Marriage certificate where applicable.
 
(b)Registration of death that occurred outside the hospital
 
Requirements
  • Deceased person’s national identity document.
  • Two competent witnesses (18 years and above) with national identity documents, who were present at the time of death or burial.
  • A letter from the chief or village head or headman or councilor confirming that the deceased died in his/her area.
  • Clinic document or treatment documentation where applicable.
  1. Issuance of duplicate death certificate
Requirements
  • The death entry number for the deceased.
  • If the deceased was married a marriage certificate should be produced and the surviving spouse must apply for the certificate.
  • If the couple was customarily married or cohabiting the spouse must report to the office with close relatives of the deceased.
 
  1. Correction of errors on death certificates
 
Requirements
  • Documentary evidence to substantiate the correction.
 
  1. Repatriation of bodies
Where a person or next of kin applies to bring in a deceased person’s body for burial in Zimbabwe.
 
Requirements
  • The deceased person’s national identity document.
  • Deceased person’s passport.
  • No objection letter, for health reasons, from our Ministry of Health.
  • No objection letter from the expatriating country where the person died.
  • A death certificate from the expatriating country.
  • Embalmation certificate from the expatriating country.
  • A certificate of non infectious disease/non epidemic from the expatriating country.
  • Clearance letter from the Embassy/Consulate.
 
NB: Photocopies of required documents from the expatriating country should be submitted to the District Registrar of the port of entry or the Registrar General in advance to enable him/her to obtain a no objection letter from the Ministry of Health and to confirm particulars of the deceased.
 
The Ministry of Foreign Affairs plays a facilitative role by liaising with our Foreign Missions or the countries concerned.
 
  1. Expatriation of bodies
Where a next of kin applies to take out the body of a deceased person for burial outside the country.
 
 
Requirements
  • A no objection letter from the repatriating country where the body will be buried.
  • A no objection letter for health reasons, from the Ministry of Health.
  • A non-infectious disease certificate from the doctor who last attended the deceased.
  • A form BD.11 completed by the hospital where the person died or any other person as prescribed.
  • A form BD.12 issued by the doctor who last attended the deceased.
  • The deceased person’s national identity document or passport as the case may be.
  • Embalmation certificate from the embalmer.
  • On receipt of the above documents, all being in order, the District Registrar can issue a burial order and a death certificate to the applicant.
DEATH CERTIFICATES FEES
  1. Registration of deaths                                       - $2.00
  2. Issuance of duplicate death certificate

     Non-urgent                                                            - $5.00

     Urgent                                                                   - $10.00

  1. Correction of errors on death certificates
  • Non-urgent                                                         - $5.00
  • Urgent                                                                - $10.00
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